5 Advantages of Customer Service Automation

automated customer service

This means that whether physical or intellectual, many tasks that were once time-consuming can now be automated for a better result – and customer service is no exception. Many of the elements of customer service can now be automated, taking pressure off busy teams working to help provide customers with the best possible experience. This will help your business store customer data in one place, keep track of customer interactions and implement intelligent routing so agents don’t have to keep asking the same simple questions. Tools like chatbots alleviate pressure on overloaded agents by automating customer interactions over their preferred channels.

automated customer service

The best course of action is to use automation that consistently improves specific parts of the customer experience. While some brands think that automation ruins the customer journey, response and resolution times are one of the most important customer service metrics to boost customer satisfaction (CSAT). An AI chatbot responds to questions that customers ask in your live chat. Unlike automatic responses, which are pre-written by humans and fire when certain conditions are met, chatbots respond to every message.

Scale your business with chatbots today for free!

Customer service agents and supervisors might view the automated customer service systems as a threat. Reps will need to become less reliant on scripts and provide more personalized support.This presents an excellent opportunity for customer service agents to elevate their business value. They can serve customers across multiple channels and do so in a personable manner. This automated customer service software offers chat and ticket automation, allowing for better, faster, and more personalized support across various digital channels.

With Zendesk, you can streamline customer service right out of the box using powerful AI tools that can help quickly solve customer problems both with and without agent intervention. If you’re running a larger company, on the other hand, you’ll probably have many routine customer service tasks. Automated customer service is the process of handling customer requests using technology. This is a concern, especially if you’re in the healthcare or financial services industry.

Customer service automation examples

And this personalization can go a long way in helping you provide an excellent customer experience by ensuring that your customers feel like they’re being heard. In customer service, the first impression often creates a lasting impression. Your customers are reaching out to you in times of distress, so naturally, long wait times do not bode well. In a post-COVID world, empathy will be the primary barometer for the quality of customer service offered by a company. Gorgias includes a live chat widget that can be easily added to your online store. Simply go to Settings and click Chat, found under Channels on the left menu.

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Automated customer service works best when customers need answers to recurring straightforward questions, status updates, or help to find a specific resource. RPA (robotic process automation) in customer service uses software with RPA capabilities to streamline customer service workflows. For example, automated customer service software can save agents time by automatically gathering helpful resources based on what a customer says. Unlike human agents, AI chatbots never have to sleep, so your customers can get answers to their questions whenever they want. Unfortunately, outstanding customer service skills alone aren’t enough to keep up with the pace. The general idea is that technology takes on routine tasks, giving your agents time to address more complex customer problems.

What Is Automated Customer Service?

For example, they could communicate the wrong information during a hectic day or use outdated data. Below you will find some of the best software options for automating your customer service. From customer service agents to the enterprises employing them, here’s what users on the back end can gain from AI.

Ensure your team understands how this solution will impact their processes, train them on how it works, and then launch it. As you learn more about how your business and customers interact with this solution, you’ll have the opportunity to adjust, update, and potentially switch your solution to best match your business. automated customer service software reduces the need to hire additional employees and may reduce overtime by managing agents’ tasks.

Our automation experts can help you get started on your customer service automation journey. Harvey is an intuitive AI bot that powers up Hiver with its Natural Language Processing (NLP) capabilities. Harvey identifies the sentiment behind customer conversations and ensures queries that don’t need any more attention from support agents are automatically closed/resolved.

The other option to reduce wait times and expedite customer service is hiring more employees. Perhaps you’re starting out and funds are limited, perhaps recruitment is slow. Customer service automation lets you operate convincingly and efficiently with a more compact team. Customer service can raise a brand’s competitiveness and empower customer retention.

It remains to be seen whether this is truly a reflection of age or more of a byproduct of contrasting generations and personal philosophies. By identifying these tasks, organizations can walk through the current processes with customer service teams to understand the steps they follow. This process enables organizations to get specific in the tasks they want and need to automate to help shorten engagement time. From here, organizations can tailor their journey to automation based on the specific tasks and processes they have identified. AI automation platforms optimize your team’s ability to access the voice of the customer (VOC) by streamlining the feedback process.


Meanwhile, reporting dashboards consistently surface actionable data to improve areas of your service experience. Customers want things fast — whether it’s to pay for products, have them delivered, or get a response from customer service. This is usually when you’re in a situation where you can’t personalize the kind of customer service you’re offering. This might be because you don’t have the necessary context on your customer to treat them individually.

Coming to what is customer support automation (CSA)?

So, before implementing any of them, make sure to inspect them in detail to avoid unpleasant surprises and underperformance. Even though it costs less than hiring twenty new employees, automation still requires a serious financial investment if you want it done right. So, when deciding what communication channel you should automate, make sure to make the right choice. Try to analyze your channels’ performance and determine the busiest ones. Brands like Barista use their bots to interact with customers and capture their order requests. The same data is used to personalize the order request upon the customer’s next arrival.

automated customer service

When customers get in touch with your customer service team, long wait times are often their most significant pain points. According to a report by Hiver, 37% of respondents describe a customer service experience as good when their issues are resolved on time. The journey to automation will be hard, but the benefits, in the long run, are clear.

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4- Personalize Your Automated Customer ServiceThere is nothing wrong with using automated canned responses as long as they don’t sound robotic. Personalizing responses can add that little extra touch of friendliness to your business that your customers will appreciate. While this is a very good automation measure, AI-powered chatbots take it one step further. As you add to your knowledge base, a Freddy-AI-powered chatbot automatically updates itself so you are always prepared for future customer scenarios.

This reduces manual work and allows customer service agents to focus more on the complex customer issues. The implementation of an effective automated customer service platform can help businesses harmonize their processes. There are steps to implement for achieving this, including the selection of a matching customer service automation software among alternatives. Is your team spending time on tasks that customer service automation software can manage, or do you need to empower your agents with faster responses and easy access to information?

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